Oct+28+2011

LOCATION: polycom session between Tech Center and Media Center BRING Laptop computer


 * AGENDA**
 * **Announcements**
 * ** NCA Readiness Visit Report **
 * ESU #8 NCA Accreditation Visit
 * schedule
 * tokens
 * annual department reviews
 * biannual focus interviews -> action plans (examples)
 * annual personnel evaluations: Director - Teacher - Para
 * eTicket
 * monthly department meetings (first Friday)
 * **Discussion Items**
 * Germaine Johnson vacancy
 * Leadership Roles 2011-2012
 * [|NEW AdvancED ESA Standards] (these will be in effect beginning next year)
 * Each Standard indicator has its own rubric
 * Standards reduced from 7 to 5 (Stakeholders and Data have been embedded within the other 5 Standards)
 * Updated SAR as a result of new standards?
 * Share ESU #8 School Interview & Action Plan format
 * **Action Items**
 * Meeting Schedule for 2011-2012
 * Goal #2 Consideration: Technology Plan
 * All Staff Meeting Activities for Jan 3 2012
 * review new standards?
 * goals discussion?
 * invite board?
 * invite school district administrators?
 * Agency Profile Development
 * decide on components to include
 * [|ESU #8 Profile]: an example
 * **Next Leadership Team Meeting:**

= =
 * TIMELINE**
 * Oct 2010 - Submit Application and Application Fee
 * Jan-Feb 2011 - Complete Self-Assessment of Readiness
 * May 23, 2011 - Host NCA Readiness Visit (ESU year-end meeting)
 * Fall 2012 - Submit 3 dates for Quality Assurance Review (QAR Visit)
 * from Fall 2011 to Spring 2013 - Prepare Standards Assessment Report (SAR)
 * 6 weeks prior to QAR Visit - Submit SAR
 * Spring 2013 - QAR Visit (coincides with current 5-year cycle)
 * Spring 2015 - follow-up reporting on QAR Visit recommendations is due


 * MINUTES**
 * AGENDA**
 * Present at Meeting: Jeff McQuistan, Geraldine Erickson, Dennis Radford, Peggy McDaniel, Nicole Buchanan, Cristen Witte**
 * **Announcements**
 * **NCA Readiness Visit Report - ESU 17 has completed the visit and received the report. Recommendations seemed to be achievable and clear.**
 * ESU #8 NCA Accreditation Visit - Jeff reviewed information concerning ESU 8's readiness visit that he was a part of. This is good information to help us proceed in this process. The visit report took three days beginning on Sunday evening.
 * tokens - External team members were given a gift bag, name tag and thank you cards were distributed following the visit.
 * Annual Department Reviews
 * Biannually - Team from ESU goes out to individual schools and conduct focus interviews to find out specifics of how to help individual schools. Then they develop action plans to support each district. This maybe something we can modify for us. Dennis thinks we may not be as good about this because of our size.
 * Annual Personnel Evaluations
 * eTicket - how they assist district electronically without being on site. This creates a data base for documentation. This might be a good way to document for AdvanEd process.
 * Monthly department meetings (first Friday) - ESU 8 and ESU 1 are doing this. This was specific to accreditation process and it will be interesting to see if this continues following accreditation.
 * Next ESU 17 Board Meeting is Nov. 8th, 2011. Jeff is planning to attend this meeting and share where we are within the AdvanED accreditation process and invite them to the January 3rd, 2012 meeting. Other Leadership Team members are invited to join him, but not required to attend.
 * **Discussion Items**
 * Germaine Johnson has decided to remove herself from this committee due to her upcoming retirement. The Leadership Team has decided to send out an invitation to all ESU 17 staff members to see if anyone is interested in joining the Team. Cristen will send an email to all ESU staff inviting them to fill this position. Jeff will send Cristen an email with all ESU 17 staff email addresses. Cristen will get a Thank You card for the Leadership Team to send to Geramine for her service on the team.
 * Logo for ESU 17 - School administrators and art teachers will be asked to take entries for logo ideas that are submitted. Logos need to be 2" square and can be in color; we encourage electronically designed logos. Nicole will create a letter to inform districts of this contest. The award for the winner will be an 8GB iPod. Deadline for entries is Dec. 1st, 2011. Leadership Team will then make a decision on the winner at our Dec. 16th, 2011 meeting.
 * NEW AdvancED ESA Standards (these will be in effect beginning next year) - Our goal is level 4. We can create an action plan for Level 4. At our next all staff meeting we will review these new standards and create and action plan. The Standards Assessment report is something we complete prior to our visit and we answer questions that go to the external team so they understand who we are prior to coming to the visit.
 * Each Standard indicator has its own rubric
 * Standards reduced from 7 to 5 (Stakeholders and Data have been embedded within the other 5 Standards)
 * **Action Items**
 * Meeting Schedule for 2011-2012 - The Leadership Team decided to meet on Dec. 16, 2011 (with a snow date of Dec. 20) from 9 a.m.-12 p.m. at the Ainsworth Downtown Office. Our next all staff meeting for CIP is Jan. 3rd, 2012. Subsequent meetings will be Feb 3rd and May 4th, 2012.
 * Based on a Leadership Team motion Jeff McQuistan will continue to be the Leadership Team Facilitator and Cristen Witte will continue to be the recorder.
 * Technology Plan - Is this a place for another possible goal? The Technology Plan document is very comprehensive and could be used to assist with our goal and is aligned with the standards.
 * All Staff Meeting Activities for Jan 3 2012
 * Review New Standards
 * ESU 17 improvement goal modification. May need to be more concise, the current goal seems to linger on. There might be more than one goal included in our current statement.
 * ESU 8's Improvement Goals consist of: 1. Focus on needs of our schools. 2. Build and maintain partnerships to maximize our resources. 3. Ensure leadership and service through long range fiscal stability. 4. Maintain and improve employee and organizational capacity. ESU 8's goals align with the standards; ESU 17's goal aligns with teaching and learning.
 * May need two improvement goals such as: 1. Provide resources and professional development opportunities to support all learners. 2. Use data to provide direction and demonstrate effectiveness.
 * To make this more collaborative we could invite board members, superintendents, principals and school counselors to come to the meeting. This would bring another perspective to the work being done.
 * Jeff McQuistan does have access to all districts data for NeSA and MAP results. MAP information is more readily accessible than NeSA at this point, but this should change in the future. When Jeff shares this information it will not be district or student specific; this information will be presented in a format that represents the ESU as a whole.
 * The Leadership Team would like to invite ESU Board Members, Superintendents, Principals and Guidance Counselors to our January 3rd, 2012 meeting. This would allow us other perspectives on the information we are gathering. Dennis will invite these individuals to attend this meeting.
 * Agency Profile Development
 * ESU 17 Profile - Leadership Team reviewed this information and will share this at the Jan. 3rd meeting. This information needs to be concise so that the external team and ESU 17 staff are able to find information they are looking for easily. Jeff has created this document and he reported that it is a work in progress.
 * Leadership Team reviewed ESU 8's profile information for ideas on how to present data to ESU staff and external team members.
 * **Next Leadership Team Meeting:**
 * December 16th, 2011 (Snow Date of December 20th, 2011)
 * January 3rd, 2012 (All Staff Meeting)
 * February 3rd, 2012
 * May 4th, 2012
 * May 18th, 2012 (All Staff Meeting)


 * TIMELINE**
 * Oct 2010 - Submit Application and Application Fee
 * Jan-Feb 2011 - Complete Self-Assessment of Readiness
 * May 23, 2011 - Host NCA Readiness Visit (ESU year-end meeting)
 * Fall 2012 - Submit 3 dates for Quality Assurance Review (QAR Visit)
 * from Fall 2011 to Spring 2013 - Prepare Standards Assessment Report (SAR)
 * 6 weeks prior to QAR Visit - Submit SAR
 * Spring 2013 - QAR Visit (coincides with current 5-year cycle)
 * Spring 2015 - follow-up reporting on QAR Visit recommendations is due