Aug+7+2012

TIME: 9am-noon LOCATION: Administration Building, Ainsworth BRING Laptop computer


 * AGENDA**
 * 1) Roles: Facilitator, Recorder 9am
 * 2) Set 2012-2013 Leadership Team Meeting Schedule
 * 3) Updates since May
 * 4) Training Opportunities for Leadership Team Related to AdvancED
 * 5) Department Reviews (NEW)
 * 6) AdvancED Submissions Prior to External Review 10am
 * 7) Staff Meeting Agenda for Aug 10 11am


 * 1. Roles: 2012-2013 Facilitator, Recorder**
 * Jeff will continue to be the facilitator.
 * Cristen will continue to be the recorder.


 * 2. 2012-2013 Meeting Schedule (set dates)**
 * Aug 7
 * Aug 10 Staff Meeting
 * Sep 4th, 9:00 a.m.- Noon. Via DL between Ainsworth and Valentine.
 * Dec 4th, 9:00 a.m.- Noon. Via DL between Ainsworth and Valentine.
 * Jan 3rd All Staff Meeting, Ainsworth
 * January Department Reviews (see Agenda #5)
 * Feb 5th, 9:00 a.m.- Noon. Via DL between Ainsworth and Valentine.
 * March Focus Interviews
 * Apr 21-24 (External Review)
 * May 3, 1:00 p.m. in Ainsworth (following Preschool Meeting)
 * May 17 Staff Meeting


 * 3. Updates**
 * CIP Wiki
 * Has been updated. Shortened tab list on left side to make it more user friendly.
 * Top five items (Leadership Team through Improvement Plan) are areas that have to be addressed at external visit.
 * Resources link is for the Leadership Team to help direct us.
 * We will fill in some of the information on various portions of the tabs during our all staff meeting on August 10th, 2012.
 * Mission, Purpose statements
 * Public Relations/Awareness - name tags, cups, apparel- Becky
 * Apparel
 * All apparel will be black with a white logo.
 * The order form is available for staff members to type in their name and which item they would like.
 * The fee is $4-$5 per item for the embroidering.
 * More detailed information will be given to Dennis so that a decision can be made on how much the ESU will pay per staff member. Staff members will then be required to pay the additional amount for their individual choice(s).
 * Cups
 * A coffee cup with the ESU logo will be ordered. The cup is black with green on the interior. Becky and Dennis will make arrangements for the ordering of the cups.
 * Website, Desktop Designs - Ben
 * Website proposal for Leadership Team approval: []
 * Suggestions
 * More of a contrast between the toolbar and the overall webpage.
 * When click on each department it goes directly to that department's home page.
 * Ben will work on more of a contrast when you scroll across each department's heading.
 * ESU staff members will have access to update content on pages
 * One person will be selected from each department to update their page. A one hour training will be available for these individuals.
 * Add blogs to various departments? [](Ben?)
 * This is a way to spread information that is obtained at workshops and trainings.
 * This can be open to ESU staff and to school personnel within our ESU.
 * A comment section could be available on each of the entries.
 * Updated desktop designs
 * Filemaker Pro TBD - Ben
 * business card - Jeff 123print.com

**4. Training Opportunities for Leadership Team**
 * **ESUPDO Mark Elgart Training (AdvancED President/CEO)**
 * Sep 11-13 ESU #3 LaVista
 * Rodger Breed will be there to present a Nebraska perspective.
 * September 11 Mark Elgart will be presenting.
 * September 12 will be used for meetings for discussion.
 * **NDE CIP Workshop - consider sending a team in order to prepare for our 2012-2013 visit**
 * Oct 25-26 NECC Norfolk
 * Day one - a large group related to leadership, standards, resources from the toolkit, and collaboration
 * Day two - four sections
 * Technical assistance
 * AdvancED schools - ASSIST and hosting a visit
 * Framework schools - hosting a visit
 * Nuts and bolts of continuous improvement
 * Morning on the Guidebook
 * Afternoon working with NDE trainers working with data displays


 * 5. 2012-2013 Department Reviews**
 * This is an opportunity to have face-to-face conversations with constituent schools/districts regarding ESU services and programs.
 * Health services, instructional media, special education, staff development, technology, business office (others? Coop?)
 * To include anyone that would like to attend (i.e. principals, superintendents, counselors, teachers, board members).
 * Date and time are to be determined.
 * When is a good time so that substitutes do not have to be utilized.
 * DL is available to save on drive time.
 * Having all districts together will be best.
 * Do we divided it out by each department within the ESU and have multiple meetings?
 * What time is best? Possibly, 4:00 p.m. for one hour.
 * Determine questions.
 * //Aug 10 Staff Day: articulate department descriptions, articulate department goals (align with agency goals, others) - extension: individual goals that align with department goals//
 * (extension) Review @Structure and Infrastructure Planning (new): committee to review/update


 * 6. AdvancED Submissions Prior to External Review ** 10am
 * ** Self Assessment Narrative Assignments **
 * We have previously completed this process; however, it was the former 7-Standard version of AdvancED and additional agency progress has also been made (as noted from the May 2012 Staff Meeting)
 * For each Standard Indicator, we are asked to identify our current level of performance on a 5-scale rubric (which we have already done as an agency). Following the administration of the ESA Staff Survey, we will update the results in order to complete the Self Assessment.
 * Then, a narrative for each of the 5 Standards needs to be written according to the following format:
 * Reflect upon your responses to each of the indicators and performance levels by considering and responding to the following questions when drafting your narrative response. Use language from the performance level descriptions to guide your writing. Cite sources of evidence the External Review team members may be interested in reviewing.
 * //What were the areas of strength you noted? What were areas in need of improvement? What actions are you implementing to sustain the areas of strength? What plans are you making to improve the areas of need?//
 * Leadership Team Members are assigned as follows to draft narratives. ( Jeff will have a sample of the draft narratives by the August 10th meeting ).
 * 1 - Vision and Direction - Nicole/Cristen
 * 2 - Governance and Leadership - Geraldine
 * 3 - Teaching and Assessing for Learning - Patty
 * 4 - Resources and Support Systems - Ben/Becky
 * 5 - Using Results for Continuous Improvement - Nicole/Cristen
 * As a group, we will brainstorm a bulleted list of ideas/concepts to include for each Standard that can help to guide the authors' writing.
 * Review current documentation for each Standard and current list of Evidence
 * Add "artifacts" and "processes and practices" to the existing documentation
 * Consider Additional Examples of Evidence
 * Drafts completed by next Leadership Team meeting.
 * Jeff McQuistan will confer with authors and review/revise as needed in order for the Self Assessment to have 'one voice'.
 * This process will help us create an agency Standards Overview, the Leadership Team presentation during the External Review in April. Leadership Team members will deliver this presentation according to who created the Standard narratives for the Self Assessment.
 * // Aug 10 Staff Day: review Data //
 * **Staff Perception Survey>> **
 * complete during Aug 10 Staff Meeting
 * What additional artifacts should be available to our staff in order to provide informed responses to the questions? These will be added and hyperlinked for reference.
 * **School Stakeholder Survey**
 * administered in 2 parts (will be distributed sometime this fall by Jeff ). ** Executive Summary **
 * 1) multiple choice items that correlate with the agency Staff Perception Survey
 * 2) narrative responses per department
 * Using the current Profile that has been developed, Jeff will complete a draft to be reviewed at the next Leadership Team meeting.
 * **Description of the Agency** Describe the agency's size, community/communities, location, and changes it has experienced in the last three years. Include demographic information about the students (if applicable), staff, and community at large. What unique features and challenges are associated with the schools/systems the agency serves?
 * **Agency's Purpose** Provide the agency's purpose statement and ancillary content such as mission, vision, values, and/or beliefs. Describe how the agency embodies its purpose through its services, program offerings and expectations for the schools/systems served.
 * **Notable Achievements and Areas of Improvement** Describe the agency's notable achievements and areas of improvement in the last three years. Additionally, describe areas for improvement that the agency is striving to achieve in the next three years.
 * **Additional Information** Provide any additional information you would like to share with the public and community that were not prompted in the previous sections.
 * ** AdvancED Assurances **
 * Dennis and Jeff will review and submit these technical requirements.
 * Dennis and Jeff will review and submit these technical requirements.


 * 7. Staff Meeting Agenda for Aug 10** 11am