Feb+4+2011

LOCATION: polycom session between Tech Center and Media Center BRING Laptop computer


 * AGENDA**
 * **Discussion Items**
 * debrief January 5, 2011 CIP day
 * Readiness Survey Results, see Self-Assessment
 * Review of ESU Improvement Survey and Existing Goals
 * Standard 1: Vision Statement, Improvement Goal, see Standard 1
 * **Report Items**
 * report on Standard 1 activities
 * January ESU Board Meeting: communicating Vision with constituents
 * January Advisory Council Meeting:
 * 1) communicating Vision with constituents
 * 2) expressing need for assistance with Improvement Goal: access to student performance data
 * Freida Lange: May 23 Readiness Visit
 * Don Loseke, special education (ret.)
 * additional Visitation Team members--requests?
 * 9am start; possibly done by noon
 * ESU general business items and CIP activities to follow lunch
 * **Action Items**
 * Agency Profile development
 * Improvement Plan development
 * Review Essential Artifacts
 * The following items rated "Emerging" on the Readiness Self-Assessment. Are there any potential improvement goals that might ensue?
 * Implementing a vision that promotes continuous improvement of learner performance and agency effectiveness (DONE)
 * Ensuring high expectations for learning and agency effectiveness through its goals, strategies and services. (IN PROGRESS/ACTION PLAN?)
 * Acting on a compelling, shared belief that, collectively, staff can impact the desired results of the agency.
 * Supporting high expectations for student learning by promoting a coherent and rigorous curriculum.
 * Promoting a student learning community that includes student involvement.
 * Improving individual and collective performance by coming together regularly for learning, decision-making, problem-solving, and celebration.
 * Continuously enhancing individual effectiveness through inquiry, practice, and peer reflection.
 * The following Standard Indicators rated "low" based on the [|Leadership Committee survey], completed October 2010:
 * The Administrator implements an evaluation system that provides for the professional growth of all agency personnel. (86% Not Evident/Emerging) //#2-Governance & Leadership//
 * ESU #17 advocates that curricula be reviewed, evaluated, and revised based on data and/or at regular intervals. (72% Not Evident/Emerging) //#3-Teaching & Learning//
 * ESU #17 uses student student assessment data to make decisions for the delivery of services to improve teaching and learning. (72% Not Evident/Emerging) #//4-Documenting & Using Results//
 * ESU #17 establishes and implements a process to design, evaluate, and improve professional learning and ensures participation by all staff. (86% Not Evident/Emerging) //#5-Resources & Support Systems//
 * ESU #17 maintains sites, facilities, services, and equipment to provide a safe, orderly, and healthy environment. (72% Not Evident/Emerging) //#5-Resources & Support Systems//
 * ESU #17 establishes and implements written security and crisis management plans with appropriate training for all agency staff. (72% Not Evident/Emerging) //#5 Resources & Support Systems//
 * ESU #17 implements processes and plans for maintaining and improving sites, facilities, and equipment. (72% Not Evident/Emerging) //#5 Resources & Support Systems//
 * Next Leadership Team Meeting: Fri May 6 at site TBA, 8:30-10:30am
 * Finale preparations for the Readiness Visit
 * Invite Board Members to attend
 * Review the //AdvancED Accreditation Standards for Quality Education Service Agencies// to gain an understanding of the standards, indicators, and impact statements.
 * Review the AdvancED Accreditation Policies and Procedures and the Steps to ESA Accreditation to ensure they can fulfill the requirements and steps involved in the ESA Accreditation Process.
 * ESA Readiness Visit: Mon May 23 at ESU #17 Main Street Building
 * begin 9am - conclude by lunch?
 * ESU business and CIP work to follow

= =
 * TIMELINE**
 * Oct 2010 - Submit Application and Application Fee
 * Jan-Feb 2011 - Complete Self-Assessment of Readiness
 * May 23, 2011 - Host NCA Readiness Visit (ESU year-end meeting)
 * Fall 2012 - Submit 3 dates for Quality Assurance Review (QAR Visit)
 * from Fall 2011 to Spring 2013 - Prepare Standards Assessment Report (SAR)
 * 6 weeks prior to QAR Visit - Submit SAR
 * Spring 2013 - QAR Visit (matches current 5-year cycle)


 * MINUTES**

In attendance: Peggy McDaniel, Jeff McQuistan, Cristen Witte, Patty Finney, Geraldine Erickson, Nicole Buchanan,Germaine Johnson


 * **Discussion Items**
 * debrief January 5, 2011 CIP day
 * Leadership Team feels that ESU staff feel that there is value in the process of becoming accredited. The day was productive and people seemed to be involved and worked toward a purpose.
 * Readiness Survey Results, see Self-Assessment
 * Overall Ratings are available on the above link. This makes it possible for ESU staff and Freda to have access to these results.
 * Review of ESU Improvement Survey and Existing Goals
 * Standard 1: Vision Statement, Improvement Goal, see Standard 1
 * This link has some of the activities that we have so they are available to the Visitation Team members.
 * Leadership Team reviewed Standard 1 and edited as needed.
 * **Report Items**
 * report on Standard 1 activities
 * January ESU Board Meeting: communicating Vision with constituents
 * January Advisory Council Meeting:
 * 1) communicating Vision with constituents
 * 2) expressing need for assistance with Improvement Goal: access to student performance data
 * Freida Lange: May 23 Readiness Visit
 * Don Loseke, special education (ret.)
 * additional Visitation Team members--requests
 * Germaine suggested Rod Garwood (retired admin from ESU #1) and/or Don Thompson (retired admin from ESU #8).
 * Don Fritz and Margaret McInteer were also considered to add to the Visitation Team.
 * Discussion was had concerning the size of our ESU and that two Visitation Team members may be sufficient.
 * Jeff will contact Freida and give suggestions of names if she would like to add a member to their Visitation Team.
 * 9am start; possibly done by noon
 * ESU general business items and CIP activities to follow lunch
 * **Action Items**
 * Agency Profiledevelopment
 * May or may not be necessary. Jeff will check into this prior to us putting time into developing an Agency Profile.
 * Development of an Agency Profile would be for us as an agency more than for the Visitation Team.
 * We will put this on hold until Freda comes and can direct us in what a good Agency Profile looks like.
 * Improvement Plandevelopment
 * School districts within the ESU do not seem to be utilizing data to drive decision making. The Leadership Team would like to work towards helping districts with data retreats and taking time to look at their data. The Leadership Team added data completion and review for districts as an Action Plan.
 * Discussion concerning curriculum and not using a textbook as your sole curriculum is something that could be addressed. RtI would be a way in which school districts could look at curriculum and necessary supplements.
 * DIBELS data may be a good piece of data to use that is consistent across all districts.
 * Review Essential Artifacts
 * Although the text in Essential Artifacts looks like a checklist, but it is not to be viewed as a checklist.
 * Demographics of the ESU may be important to establish trend data. Becky puts together an annual report of the demographics. This information is available on the ESU 17 website and Jeff hyper linked it to the CIP Wiki. To add to this information, Germaine will look into data developed by Randy Butcher for demographics.
 * We have a mission and vision statement that can also be hyper linked.
 * Guide and services provided is available on the ESU 17 website.
 * Leadership Team minutes, Advisory Council minutes, ESU 17 Board meeting minutes. Dennis will be consulted on the posting of Advisory Council minutes being posted.
 * Surveys to teachers could serve a dual purpose. First to make them aware that student data is available, and secondly that it can be used via assistance through the ESU. It could open the door for us to help them. Discussion with administration would be the first step, along with talking about the use of time during in-service days to look at data.
 * The ESU 17 mission statement is posted on the website, maybe vision statement should be there also. Mission and vision statements should be provided during awareness visits that are done at the beginning of each school year. A bookmark with our mission and vision statements may be created and place in each library within the ESU 17 area (the website could also be placed on the bookmark). During the annual newspaper ad for ESU 17 the website address may need to be included.
 * The following items rated "Emerging" on the Readiness Self-Assessment. Are there any potential improvement goals that might ensue?
 * Implementing a vision that promotes continuous improvement of learner performance and agency effectiveness (DONE)
 * Ensuring high expectations for learning and agency effectiveness through its goals, strategies and services. (IN PROGRESS/ACTION PLAN?)
 * Acting on a compelling, shared belief that, collectively, staff can impact the desired results of the agency.
 * Supporting high expectations for student learning by promoting a coherent and rigorous curriculum.
 * Promoting a student learning community that includes student involvement.
 * Improving individual and collective performance by coming together regularly for learning, decision-making, problem-solving, and celebration.
 * Continuously enhancing individual effectiveness through inquiry, practice, and peer reflection.
 * The following Standard Indicators rated "low" based on the [|Leadership Committee survey], completed October 2010:
 * The Administrator implements an evaluation system that provides for the professional growth of all agency personnel. (86% Not Evident/Emerging) //#2-Governance & Leadership//
 * ESU #17 advocates that curricula be reviewed, evaluated, and revised based on data and/or at regular intervals. (72% Not Evident/Emerging) //#3-Teaching & Learning//
 * ESU #17 uses student student assessment data to make decisions for the delivery of services to improve teaching and learning. (72% Not Evident/Emerging) #//4-Documenting & Using Results//
 * ESU #17 establishes and implements a process to design, evaluate, and improve professional learning and ensures participation by all staff. (86% Not Evident/Emerging) //#5-Resources & Support Systems//
 * ESU #17 maintains sites, facilities, services, and equipment to provide a safe, orderly, and healthy environment. (72% Not Evident/Emerging) //#5-Resources & Support Systems//
 * ESU #17 establishes and implements written security and crisis management plans with appropriate training for all agency staff. (72% Not Evident/Emerging) //#5 Resources & Support Systems//
 * ESU #17 implements processes and plans for maintaining and improving sites, facilities, and equipment. (72% Not Evident/Emerging) //#5 Resources & Support Systems//
 * Next Leadership Team Meeting: Fri May 4 at Valentine Media Center, 1-3pm
 * Finale preparations for the Readiness Visit
 * Invite Board Members to attend
 * Review the //AdvancED Accreditation Standards for Quality Education Service Agencies// to gain an understanding of the standards, indicators, and impact statements.
 * Review the AdvancED Accreditation Policies and Procedures and the Steps to ESA Accreditation to ensure they can fulfill the requirements and steps involved in the ESA Accreditation Process.
 * ESA Readiness Visit: Mon May 23 at ESU #17 Main Street Building
 * begin 9am - conclude by lunch?
 * ESU business and CIP work to follow


 * TIMELINE**
 * Oct 2010 - Submit Application and Application Fee
 * Jan-Feb 2011 - Complete Self-Assessment of Readiness
 * May 23, 2011 - Host NCA Readiness Visit (ESU year-end meeting)
 * Fall 2012 - Submit 3 dates for Quality Assurance Review (QAR Visit)
 * from Fall 2011 to Spring 2013 - Prepare Standards Assessment Report (SAR)
 * 6 weeks prior to QAR Visit - Submit SAR
 * Spring 2013 - QAR Visit (matches current 5-year cycle)