Dec+16+2011

LOCATION: ESU #17 Administration Building BRING Laptop computer

(implications for Jan 3 All Staff Meeting) >>> //1. ////Describable and easy to remember // >>> //2. ////Unique // >>> //3. ////Scalable and Flexible (multiple uses: website, letterhead, mug, etc.) // >>> //4. ////Few colors/black & white compatible // >>> //5. ////“Right” Image // >>> //6. ////Appropriate Tagline (included or could be added) //
 * AGENDA**
 * **Announcements**
 * Welcome Dana Whited and Ben Anthony
 * (Jeff) Nov 8 Board Meeting
 * reviewed Profile
 * shared Leadership Team meeting highlights (members, logo contest, invitation to Jan 3 All Staff Meeting)
 * (Jeff-Dennis) Nov 22 Advisory Council Meeting
 * reviewed Profile
 * Randy Peck (ESU #8) shared Focus Interview and Department Review processes
 * **Discussion Items**
 * Focus Interview (individual school needs assessment interview to determine specific ways ESU can support) //possibly implement 2011-2012//
 * Department Reviews (ESU department 'evaluations' regarding services provided, conducted by school superintendents) //possibly implement 2012-2013//
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 * **Action Items**
 * **Jan 3 2012 Planning and Delegations**
 * Welcome Guests (board members, school district administrators, counselors)
 * Card for Germaine (presentation)
 * Leadership Team membership (announcement)
 * AdvancED schedule (spring 2013 Quality Assurance Review [QAR]) (reminder)
 * **ACTIVITY** Review AdvancED Standards //revised version//
 * Self-Assessment based on indicators
 * **Where** and **how** do we need to improve?
 * **ACTIVITY** Review Updated Goals
 * previous goal (too broad) split into two separate goals
 * additional goals? (in light of Standards and identified areas of improvement)
 * Tech Plan (how does it fit?) [Patty-Ben-Mary]
 * **ACTIVITY** Profile
 * review components
 * add department descriptions
 * Logo (mini-activity/share)
 * share
 * brainstorm how/where to use
 * Data (mini-activity/share)
 * share
 * what additional data is needed
 * **Logo Contest Decision**
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 * Protocols to Consider:
 * Presentation to Winner (delegation, contact school, etc.)

Jeff welcome Dana Whited and Ben Anthony to the meeting.
 * **Next Meeting:**Jan 3 2012 All Staff Meeting - ESU #17 Main Street Office
 * Then: Feb 3 (LT), May 4 (LT), May 18 (All Staff)
 * __MEETING MINUTES__**

Board Meeting on November 8th, Jeff reviewed profile for CIP with them. He shared his experience with ESU 8 AdvancED meeting with them. Board members have been invited to come to January 3rd all staff meeting. Administrators and school counselors have also been invited to the January 3rd all staff CIP meeting. The administrator from ESU 8 has provided some feedback about their AdvancEd visit and this has been helpful to guide our Leadership Team.


 * ** Discussion Items **
 * Focus Interview (individual school needs assessment interview to determine specific ways ESU can support) //possibly implement 2011-2012//
 * Meetings held monthly with individual districts to talk about progress and providing requested services to them. Provides a closer networking relationship with districts. Patty expressed that this allows for addressing school wide goals based on school improvement process through teachers and not only the Advisory council members. In ESU 8 a team of two to three Leadership Team members attend these meetings.
 * Need to find out when scheduled in-service days are so that Focus Interviews can be added. In-service days may be utilized for other topics and we would need to consult with individual districts to find the best time for Focus Interviews. The Leadership Team will develop and action plan during our February 2012 meeting and plan to begin Focus Interview with districts in the middle of March 2012.
 * Which members of Leadership Team would attend? Possibly the continuity of one or two Team members with additional service providers that are servicing the district.
 * The size of our ESU will make this process easier.
 * The Leadership Team thinks Focus Interviews are a positive way of approaching districts and may need to develop an action plan to pursue this. We may consider starting this second semester.
 * Department Reviews (ESU department 'evaluations' regarding services provided, conducted by school superintendents) //possibly implement 2012-2013//
 * This interview is conducted annually between the Advisory Council and Department Representatives. Discuss with individual departments their involvement with districts. This may be something that is started next year after we establish other aspects of AdvancEd.
 * Due to our size maybe this needs to be restructured.
 * Patty expressed that it may be better as a collective review than individual departments; in some cases it may need to be by department (i.e. speech, resource, school psych.).
 * Tech Plan (implications for Jan 3 All Staff Meeting)
 * Developed shared Vision Statement. It is a broad statement, but covers the use of technology in every aspect of education.
 * Each district is not deep into the data analysis. This may be an area that could be addressed during the Focus Interviews for the ESU to assist districts with bringing all of their data together to help make decisions.
 * The ESU needs to be a leader in technology so that districts know what is available to them. Showing districts how technology can ease their responsibilities.
 * Helping districts know what data to look at, how to put it together, and how to make decisions using it could be part of our ESU improvement process.
 * It may be necessary for the ESU to become more educated in MAP data and reports to help schools utilize this information for individual programing for students.
 * ** Action Items **
 * ** Jan 3 2012 Planning and Delegations **
 * Welcome Guests (board members, school district administrators, counselors) - Dennis
 * Card for Germaine (presentation) - Jeff
 * Leadership Team membership (announcement) - Cristen
 * Leadership Team Members and changes to the team.
 * AdvancED schedule (spring 2013 Quality Assurance Review [QAR]) (reminder) - Patty
 * Overview of where we are at and pointing ahead to our 2013 visit. Talk about our spring 2011 visit.
 * ** ACTIVITY ** Review AdvancED Standards //revised version -// Jeff
 * Moving from 7 to 5 standards. Do something to become familiar with new standards and indicators. May want a hard copy so that it can be written on.
 * Self-Assessment based on indicators
 * ** Where ** and **how** do we need to improve?
 * ** ACTIVITY ** Review Updated Goals - Jeff
 * May need additional goals for new standards.
 * Address tech goal using the Tech Plan. This might be done by the Tech. Dept. instead of as a large group.
 * previous goal (too broad) split into two separate goals
 * additional goals? (in light of Standards and identified areas of improvement)
 * ** ACTIVITY ** Profile - Geraldine
 * Who we are, staff & services. Our organizational structure as depicted on the flow chart.
 * That we are a fiscal agent.
 * Services provided. Staff would fill in the specific services provided by each department in two to three sentences.
 * Maps of school districts and voting districts. (Edit Valentine Rural School Principal to Jeff Sayer for the remainder of this school year).
 * Do staff members feel that we need to list every community under districts on chart?
 * Student perfomance on NWEA MAP Assessment.
 * Do we need anything else on profile. Not to be excessive to overwhelm an external team.
 * What is relative to us.
 * review components
 * add department description
 * Logo (mini-activity/share) - Nicole
 * share
 * brainstorm how/where to use
 * ** Logo Contest Decision **
 * Discussion of where it will be used and what image we want to portray.
 * Needs to be looking into the future (i.e. technology, simple) instead of resting on the past (i.e. apples, country school).
 * Design #7 was chosen as the winner and was created by Chana Orton, Springview Art Teacher.
 * ** Next Meeting: **
 * Jan 3 2012 All Staff Meeting - ESU #17 Main Street Office
 * Feb 3 (LT),
 * May 4 (LT)
 * May 18 (All Staff)