Sep+6+2012

TIME: 9am-noon LOCATION: Tech Center/Valentine Sped Polycom Connection BRING Laptop computer


 * Public Outreach** 9am
 * ESU #17 Newsletter- Stephanie Bernthal
 * Will be an electronic email
 * Have a few hard copies sent to school districts and to give to ESU Board members
 * Provide copies to medical clinics and dental offices
 * Interactive Newsletter with live links
 * Last page focuses on our Mission and Vision statements
 * Would like an educational article for each edition
 * Open to suggestions
 * Trying to tie it to the new websites for continuity
 * Quarterly newsletter
 * Need to keep trainings updated so readers can see only trainings that will be available
 * Highlight a department in each issue, possibly on page 3
 * Try and personalize it to ESU 17
 * First issue is planned to be out by end of September 2012
 * A deadline will be set for submission of information
 * Coffee Cups, Apparel - Becky
 * Shirts have been ordered and bills were sent out
 * Cups have been ordered
 * Website Updates - Ben
 * Header Design
 * Move contact information to top of page.
 * Add Valentine Special Education Office contact information
 * Be more consistent with how the # sign is used when titling ESU #17 (or ESU 17)
 * Change Mission Statement at top of the main page to the Purpose Statement
 * Media Catalog
 * Goal is to have the Media Catalog functional on-line by October 15th, 2012
 * Blog
 * Considering adding it to the website for ESU educators to share information with staff within the ESU and districts served.
 * Only individuals from the ESU will be able to post with the intention that other educators can contact the author with question or comments.
 * Will be under the SPED drop down and titled BLOG
 * Staff Meeting Followup
 * Department Goals- added to Agency Profile
 * Jeff will add Technology Goals
 * Department Descriptions - added to Agency Profile
 * Review and Consider [|Data Feedback]
 * Due to district size data may not be as useful as in larger districts. Need to determine how it is best to utilize this data and what needs to supplement it.
 * How do we provide assistance with areas of concern in regards to data? Do we look at ESU wide data or district by district? (i.e. writing data)
 * How many students are in special education ESU wide?
 * When looking at goals what interventions are being used and what percentage of goals are being met?
 * Cristen and Jeff will look into using ILCD Data off of Districts Performance Report.
 * May want to consider looking at parent input and comfort level at IEP meetings. Comfort level and input varies between districts in how IEP meetings are conducted.
 * Review and Consider [|Website Feedback]
 * Workshop is scheduled for October 25th @ 1:00 p.m. in Ainsworth at the Tech Center to discuss how to BLOG and how to add interact with individual department sites. One rep from each department will be designated for this responsibility.
 * Media - Becky LeZotte
 * Staff Development - Jeff McQuistan
 * Technology - Mary Beel
 * Spec Ed - Cristen Witte
 * Transition - Geraldine Erickson
 * Nurse - Angie Murphy
 * Administration - Stephanie Bernthal
 * Reviews - revise and update as needed
 * Structure and Infrastructure
 * @Data Schedule
 * Jeff will add ILCD data to the chart
 * Department Reviews
 * Will differ from district to district
 * Will last approx. 1 hour
 * At our December meeting we will determine details of this and plan to do the Department Reviews in January.
 * Jeff will get feedback from Superintendents on the logistics of the Department Reviews.
 * @Improvement Plan
 * Jeff is working with KPCS on a 3 year plan for Curriculum
 * Jeff will talk with Dr. Lenhard about School Climate
 * Jeff attended steering committee meeting in Valentine
 * Need to have discussion with new administrator at Ainsworth High School about curriculum
 * Rock County has a committee that meets 3-4 times a year to discuss a technology plan -- Ben is on this committee
 * All teachers have iPads and some will be coming to the upcoming training
 * Jeff has talked with Angie and -- about childhood obesity and if we need to address Alliance For a Healthier Generation
 * Becky has worked on Learning 360
 * Data Management is being handled at the statewide level
 * Hal Urban survey was sent out and about 70 were returned. Main concerns were with time of year it was held. Participants indicated moderate to positive feedback to the training.
 * Jeff is working with Ainsworth on C4L
 * Principal Meetings will be addressed at the upcoming Advisory Council meeting
 * Jeff and Dennis will consider setting a time to talk with Mr. Chessmore about information discussed during Focus Interview last spring


 * AdvancED Reports to Complete Prior to External Review** 10am
 * Self Assessment
 * Executive Summary
 * Stakeholder Feedback Diagnostic
 * Student Performance Diagnostic
 * Goals and Plans
 * AdvancED Assurances


 * Self Assessment Narrative**
 * We will review the Self Assessment results from the Aug10 2012 Staff Meeting and will begin the process of completing the Self Assessment Diagnostic.
 * Main concerns seem to center around evaluation.
 * Each Leadership Team member will go through the Self Assessment results and list what we believe our strengths and needs are in the areas indicated below. These will be discussed at the December 2012 Leadership Team meeting.
 * 1 - Vision and Direction - Nicole/Cristen
 * 2 - Governance and Leadership - Geraldine
 * 3 - Teaching and Assessing for Learning - Patty
 * 4 - Resources and Support Systems - Ben/Becky
 * 5 - Using Results for Continuous Improvement - Nicole/Cristen
 * BEST, LEAST, Suggestion
 * We will assign a rating to each Indicator (24) based on the Self Assessment results.
 * We will identify key pieces of evidence that support our choices.
 * We will brainstorm answers to the following questions that will be used to construct a narrative for each Standard (5) that answers the following questions:
 * //What were the areas of strength you noted?//
 * //What were areas in need of improvement?//
 * //What actions are you implementing to sustain the areas of strength?//
 * //What plans are you making to improve the areas of need?//


 * @School Stakeholder Survey**
 * Review Survey for question quality
 * Identify the Purpose Statement
 * Identify what 'stakeholder' means
 * Identify what 'agency' means
 * Establish a Survey administration window
 * Send first 37 questions out this fall, then send out 38-45 approximately two weeks later

Once completed, we will need to review the results (December 4) and complete the following AdvancED Diagnostic: __Criteria for Assessing Stakeholder Feedback__ __Areas of Notable Achievement__ __Areas in Need of Improvement__
 * Was a minimum response level met on all stakeholder surveys? (Staff Perception Survey, School Stakeholder Survey)
 * Was the overall average above 3.20 (on a 5.0 scale)?
 * What areas indicate the highest level of satisfaction or approval? (overall)
 * What areas show a trend toward increasing stakeholder satisfaction or approval? (overall)
 * Which of the above reported findings are consistent with findings from other stakeholder feedback sources?
 * Which areas indicate the overall lowest levels of satisfaction or approval?
 * Which areas show a trend toward decreasing stakeholder satisfaction or approval?
 * What are the implications for these stakeholder perceptions?
 * Which of the above reported findings are consistent with findings from other stakeholder feedback sources?

Using the current Profile that has been developed, Jeff will complete a draft to be reviewed at the next Leadership Team meeting.
 * Executive Summary**
 * **Description of the Agency** Describe the agency's size, community/communities, location, and changes it has experienced in the last three years. Include demographic information about the students (if applicable), staff, and community at large. What unique features and challenges are associated with the schools/systems the agency serves?
 * **Agency's Purpose** Provide the agency's purpose statement and ancillary content such as mission, vision, values, and/or beliefs. Describe how the agency embodies its purpose through its services, program offerings and expectations for the schools/systems served.
 * **Notable Achievements and Areas of Improvement** Describe the agency's notable achievements and areas of improvement in the last three years. Additionally, describe areas for improvement that the agency is striving to achieve in the next three years.
 * **Additional Information** Provide any additional information you would like to share with the public and community that were not prompted in the previous sections.


 * AdvancED Assurances**
 * Dennis and Jeff will review and submit these technical requirements.

Update/Complete Improvement Plan